INTERIM DATA PRIVACY NOTICE
The Parochial Church Councils (PCCs) of St Thomas of Canterbury, Goring, St Mary's, Streatley and St Andrew's, South Stoke
1. Your personal data -- what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by
the information alone or in conjunction with any other information in the data controller's possession or
likely to come into such possession. The processing of personal data is governed by the General Data
Protection Regulation (the "GDPR").
2. Who are we?
The PCCs of St Thomas of Canterbury, Goring, St Mary's, Streatley and St Andrew's, South Stoke are the
data controllers (contact details below). This means they decides how your personal data is processed
and for what purposes.
3. How do we process your personal data?
The PCCs of St Thomas of Canterbury, Goring, St Mary's, Streatley and St Andrew's, South Stoke comply
with their obligations under the "GDPR" by keeping personal data up to date; by storing and destroying
it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from
loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures
are in place to protect personal data.
We use your personal data for the following purposes:
♦ To enable us to provide a voluntary service for the benefit of the public in a particular
geographical area as specified in our constitution;
♦ To administer membership records;
♦ To fundraise and promote the interests of the charity;
♦ To manage our employees and volunteers;
♦ To maintain our own accounts and records (including the processing of gift aid applications);
♦ To inform you of news, events, activities and services running in the Benefice.
4. What is the legal basis for processing your personal data?
♦ Explicit consent of the data subject so that we can keep you informed about news, events, activities
and services and process your gift aid donations;
♦ Processing is necessary for carrying out obligations under employment, social security or social
protection law, or a collective agreement;
♦ Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade
union aim provided:
- the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
- there is no disclosure to a third party without consent.
5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of
the church in order to carry out a service to other church members or for purposes connected with the
church. We will only share your data with third parties outside of the parish with your consent.
6. How long do we keep your personal data *
We keep data in accordance with the guidance set out in the guide "Keep or Bin: Care of Your Parish
Records" which is available from the Church of England website (see footnote for link).
Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated
paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms,
marriages, funerals) permanently.
7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your
personal data:
♦ The right to request a copy of your personal data which the PCCs of St Thomas of Canterbury,
Goring, St Mary's, Streatley and St Andrew's, South Stoke hold about you;
♦ The right to request that the PCCs of St Thomas of Canterbury, Goring, St Mary's, Streatley and
St Andrew's, South Stoke correct any personal data if it is found to be inaccurate or out of date;
♦ The right to request your personal data is erased where it is no longer necessary for the PCCs of
St Thomas of Canterbury, Goring, St Mary's, Streatley and St Andrew's, South Stoke to retain such data;
♦ The right to withdraw your consent to the processing at any time;
♦ The right to request that the data controller provide the data subject with his/her personal data
and where possible, to transmit that data directly to another data controller, (known as the right
to data portability), (where applicable);
♦ The right, where there is a dispute in relation to the accuracy or processing of your personal
data, to request a restriction is placed on further processing;
♦ The right to object to the processing of personal data (where applicable);
♦ The right to lodge a complaint with the Information Commissioners Office.
8. Further processing
If we wish to use your personal data for a new purpose not covered by this Data Protection Notice, then
we will provide you with a new notice explaining this new use prior to commencing the processing and
setting out the relevant purposes and processing conditions. Where and whenever necessary, we will
seek your prior consent to the new processing.
9. Contact Details
To exercise all relevant rights, queries of complaints please in the first instance contact the Benefice
Administrator by email
(vicarofgsandss@yahoo.com)
or 01491 875651 (Mon-Fri, 9:30am to 12:00pm).
You can contact the Information Commissioners Office on 0303 123 1113 or via email
https://ico.org.uk/global/contact-us/email/
or at the Information Commissioner's Office, Wycliffe
House, Water Lane, Wilmslow, Cheshire. SK9 5AF.
* Details about retention periods can currently be found in the Record Management
Guides located on the Church of England website at:
https://www.churchofengland.org/more/libraries-and-archives/records-management-guides